IRBNet Frequently Asked Questions
All protocols must be submitted via IRBNet. IRBNet is an e-protocol system that can be accessed via IRBNet.org.
When do I need to complete an application?
Complete the necessary applications if your research involves:
- Animals – IACUC
- Biohazardous materials, etc. – IBC
- Humans – IRB
Does secondary analysis of existing data need IRB approval?
Yes, research involving secondary analysis of existing data must have IRB review to ensure the original data was collected properly and ethically, and that objectives of secondary analysis keep with those for which consent was obtained.
Can students be Principle Investigators?
No, only faculty members and preceptors may be Principle Investigators. However, students may work on and submit materials with the Principal Investigator’s permission and guidance.
How do I create an account?
All applications must be created/submitted via IRBNet.org, an e-protocol system. Create an account by going to IRBNet and clicking the “New User Registration” link under the login fields in the upper right-hand corner of the page. When creating your account, make sure you select Kansas City University of Medicine and Biosciences as your organization. Once you have created your account, you will receive an activation email. Please click the link in the email to activate your account. If experience difficulty when activating your account, please contact IRBNet support at 877-261-6461.
How do I submit an application?
To submit your application, first sign the package electronically and then click on "Submit this Package" and select one or more boards for review.
What additional materials do I need to submit?
- IACUC Application Materials
- IBC Application Materials
- IRB Application Materials
Do I have to sign hard copies?
Electronic signatures are accepted for all documents except for:
- Student Data Use Form (IRB)
- Lab Specific Training Form (IBC)
What happens after I submit my application?
A preliminary review begins upon receipt of your application, in which the compliance office confirms your application is complete. During this time, you will be asked to modify your application (see how to submit an amendment). Upon confirmation of a complete application, your review will begin.
How long is the review?
The length of time for review depends on several factors, the largest being when the applicable committee is scheduled to convene. The minimum amount of time for review is typically one month for this reason.
How do I know my application is approved?
Once the committee has rendered a decision, you will receive an automatic e-mail notification. All notifications will be sent to your registered e-mail address. You will be notified via email when a decision is reached and a letter is uploaded to IRBNet org.
How long does approval last?
IRB and IBC approval cannot exceed one year. IACUC approval cannot exceed three years.
How do I renew a study?
To renew an application, click on the original project and click on create a new package.
When should I renew a study?
You have 30 days from your study’s expiration to submit a renewal application. After which, you must submit a new protocol.
What happens if my study expires before I receive annual renewal approval?
All research activity must cease immediately upon expiration of approval, unless abrupt ceasing would jeopardize human or animal welfare. Make all efforts to contact your Principle Investigator before continuing your study. To recommence research, you must receive an approval letter from the applicable committee.
When should I submit an amendment?
Submit an amendment whenever there is a change to the original application materials.
How do I submit an amendment?
If revisions are needed before your submission is reviewed, your coordinator may unlock the package for you to revise. Unlocked projects can easily be managed from the My Projects page. While the package is unlocked, you may add new documents or revise existing ones as needed.
To revise or submit a previously submitted document for review, refer to the "Documents from Previous Packages" section at the bottom of the Designer page.
How do I report an adverse or unanticipated event or suspected non-compliance?
Within 48 hours, complete an adverse event form, found on IRBNet.org, and contact your Principal Investigator, if other than you, and the ORSP at 816-654-7602 or irb@kansascity.edu.